How to Implement Change: 8 Step Easy Guide

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Estimated reading time: 9 minutes

The workplace is constantly evolving, and implementing change is inevitable.

However, not all change is beneficial – some can be pretty destructive.

To help you navigate the tricky waters of change and implement it effectively, this guide outlines the criticality of implementing change, the different phases, and how to execute each stage.

By following these tips, you can achieve your change goals effectively.

Implement Change at workplace
Photo by Chris Lawton on Unsplash

What is Change Implementation?

Change implementation is actioning changes proposed or approved by senior leaders and the management team.

It involves developing and implementing plans, setting realistic goals, and mobilizing resources to make the changes happen.

Remember that change implementation isn’t always straightforward and sometimes impacts the entire organization.

It can be challenging to navigate uncharted waters while juggling company objectives and expectations.

And, even if everything goes according to plan, it’s still possible that the changes won’t meet everyone’s expectations.

At the same time, change is essential if your company wants to move forward in an increasingly competitive environment.

There will be a sense of urgency with any workplace change. The change process certainly alters the status quo of employees.

By implementing change successfully, you will set yourself apart from your competitors and improve your chances of success in the future.

“If urgency drops sufficiently and momentum is lost, pushing complacency away a second time can be much more difficult than it was the first.”

John Kotter

Also, explore Gartner’s article on how to create a powerful organizational change management storyline.

The Criticality of Implementing Change Effectively

The type of change you choose will broadly fall under structural, operational, and cultural.

Structural change is to improve the way an organizational structure works or functions overall. It might involve restructuring departments, new initiatives, moving the workforce around, mergers, or changing the way work happens.

Operational change refers to changes made to an individual’s role within an organization (for example, adding new responsibilities) or when introducing a new process.

Cultural change is about changing the way employees think and behave. It often involves altering how teams work together or developing new management techniques.

Be strategic when implementing change. The best way is to tailor them to help your employees and business needs.

Assess all the potential risks and benefits before starting anything.

Finally, ensure everyone involved with implementing change understands what’s happening and why it’s important – this will help them stay on board with your plans and motivated.

What are the phases of implementing change in any organization?

Broadly, there are 3 phases of change: Prepare, Manage, and Monitor.

Prepare for change

During the preparation phase, the change management team must consider the below points.

  • What are we changing?
  • What is the change plan?
  • How to raise awareness about the change?
  • How to engage employees?

Manage the change

To manage change, initiate it, convince those who resist and then execute the changes in a way that ensures they’re successful.

It’s also crucial to keep an eye on change and make necessary adjustments as you implement.

Monitor the change

For any organizational change, the impacts follow only after a while.

So, monitoring employee positivity and the success rate of the change is necessary.

For your change management strategy to be effective, consider watching the impacts of change closely.

8 Steps to implement change

Implementing change is a natural process for any company, but with planning and effort, it can be a successful one.

Follow these EIGHT simple steps:

  1. What needs change?

    When it comes to organizational change, there are a few things that need to change for businesses to succeed.

    Firstly, identify what needs improvement in the workplace – this will help you create a realistic action plan.

    Once you have identified the areas that require attention, the next step is to ensure everyone is on board with your plans and commit yourself fully to achieving business goals.

    Be patient – rapidly implementing organizational changes can often backfire because people tend not to adapt well when sudden shifts happen in their working environment.

    A gradual approach will allow everyone time to adjust and get used to new ways of doing things.

    And finally, document the change effort and keep it up-to-date and accessible. So there’s no confusion or conflict along the way!

  2. Who will implement the change?

    Now that you know what to change – think of who will perform the change.

    – How massive is the change? (Team-specific, major organizational changes, or just new furniture.)
    – Do you need a team? (Change specialists, Human Resources, etc.)
    – What skills must the team have? (Change management, People management)

    Informing employees soon can help ensure they understand why change is happening and aren’t left feeling alienated or unsupported during its process.

  3. What is the detailed plan for the change?

    A change requires careful planning and execution to be successful.

    Without a clear objective, change might not achieve the desired results.

    Furthermore, nail down the timelines. So everyone knows when things are supposed to happen and how they fit into the grand scheme.

    It is also crucial for senior management to get on board with the change – from leadership team members down to frontline workers.

    It ensures that everyone understands and has buy-in for implementing change successfully in an organization.

    Making sure you have all these elements in place will go a long way in making your change initiative a success!

  4. How to prepare the change implementation team for upcoming change?

    When implementing change in the workplace, have a plan and a team prepared for the task. 

    Here are some steps you must take:
    – Define the goals of the change
    – Identify who will be responsible for each stage of the change process
    – Make sure everyone is on board with the goals and objectives of the change
    – Create a timeline and milestones for the change process
    – Ensure that all necessary resources are available when needed

  5. What type of communication should leaders use to communicate change?

    When communicating change, leaders must be clear and transparent about change.

    They should also use a participatory communication style that allows employees to understand the change and why it needs to happen.

    Employee engagement is of utmost importance in this process as it helps reduce resistance and ensure smooth implementation of the change.

    Follow change management from initial planning to post-implementation monitoring.

    It will help mitigate potential disruptions or negative impacts on team productivity and morale.

  6. How to document the change?

    Documenting change is essential in implementing it successfully.

    By defining what you want to achieve and why it’s necessary, your team will be more aligned with the goal.

    You can use a variety of methods to document the change, but some of the most popular include:

    – Employee surveys
    – Performance reviews
    – Tactical planning sessions
    – Change management plans
    – Change log

  7. What is the execution plan for the change?

    A successful change requires a well-executed plan, followed by thoughtful and conscientious execution.

    Using the change plan, closely monitor and execute the actions in sequence or parallel as necessary.

    Build an automatic update tracker to look into the progress of the plan.

    Reduce meetings as much as possible. They are not fruitful if you already have an automated communication system.

    Furthermore, ensure that communication channels are open so all stakeholders can understand the changes and their impact at every stage.

    This way, there will be no surprises or awkward moments when things start going wrong!

  8. Monitor the progress of change

    You need to monitor the progress of change. It is critical at all times. 

    It means that you need to track and measure key indicators every step of the way.

    Some key indicators that you should be tracking include
    – Employee engagement
    – Employee satisfaction
    – Engagement with company values
    – Changes in productivity
    – Changes in customer sentiment

Frequently Asked Questions

How do I know when it’s time to implement change in the workplace?

When implementing change, be aware of any red flags. That indicates it’s time to make a change.

Here are a few signs you should watch for, if,

– Employee morale is low or turnover is high, it is a sign of change.
– Productivity and/or profits are declining, implementing changes can help improve performance.
– You are to stay ahead of the competition, consider implementing new technologies or processes.

What should I avoid when trying to implement change at work?

When implementing change at work, take things slowly and ensure everyone is on board with the new direction.

It’s also vital to be mindful of employees’ feelings and opinions about the changes.

Don’t forget to involve employees in the process from the beginning. They define the success of the change.

Furthermore, measure and monitor the success of any changes implemented to ensure that they benefit everyone involved.

And lastly, don’t hesitate to take more time if needed to make sure that changes are successful.

Effective change must always help employees and the company. There is no need to hurry.

How can I keep my employees engaged and motivated during change?

It is simple, Communicate! Communicate!

Always communicate well with your employees and provide them with resources to help them adjust.

Occasionally, check the employee pulse using surveys. It doesn’t have to be elaborate.

This way, they will feel supported and be able to move on with their lives as they adjust to the change.

Also, to foster a culture of collaboration and support, acknowledge employee efforts, and reward them for their hard work.

Furthermore, listen to feedback and take action where appropriate.

How do you manage resistance to change in the workplace?

Employee resistance to change is a common occurrence in the workplace.

However, by acknowledging it and addressing the root cause of it, you can help employees adjust more smoothly to the new changes.

Here are some tips to help manage resistance to change in the workplace:

– Check-in with team members frequently to ensure they’re aware of upcoming changes and understand why they’re necessary.
– Make sure everyone has access to the necessary information and resources.
– Provide training that covers how to adjust to the new changes. This way, employees will be able to transition more easily and feel confident in their new roles.


To successfully implement change in the workplace, you first need to understand what change is.

Use this easy guide, and access the tips on how to drive change in your organization.

Did you like this article? If so, Hoomale covers many topics on Generation Alpha, Company Culture, Emerging Tech, Human Behaviour, and thought leadership.

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